Hamilton, ON.

Accounts Payable Administrator

Job Type

Full time

Wage Type


Job Description

Job Description:

Accounts Payable Administrator

The Effort Trust Company is currently looking for an Accounts Payable Administrator at our office in Hamilton, Ontario.  The Accounts Payable Administrator function involves processing supplier invoices and payment requests. This position reports to the Manager of Residential Accounting & Administration and interacts closely with Site Superintendents, and Property Managers.

Main Duties:

  • Prepare invoices for payment by matching invoices to supporting documentation, providing accurate general ledger coding, obtaining appropriate approval, and entering all invoices in the accounting system. Review and verify invoices and their accompanying payment request to ensure compliance to Effort Trust's policies and procedures for such elements as: proper authorization, applicable matching purchase order or contract, accuracy and reasonableness of the charges, tax compliance (e.g. HST)
  • Prepare invoice batches and enter to the accounts payable module of the financial information system on a daily basis while ensuring payments are processed on time for weekly and monthly deadlines.
  • Process payments by scheduling and preparing cheques; resolving purchase order, contract, invoice, or payment discrepancies.
  • Ensure credit is received for outstanding credit memos
  • Prepare and issue stop-payments as needed obtain amendments to purchase orders when necessary.
  • Seek clarification or explanations from invoice approvers when warranted.
  • Respond to inquiries from suppliers, consultants and clients regarding status payment or other relevant questions.
  • Provide reception back-up as required.
  • Take daily bank deposits to offsite bank as needed.
  • Other duties as required.


Skills & Qualifications:

  • Post-Secondary Education (minimum 2 year college business diploma)
  • 1 to 3 years of experience in a similar role
  • Residential Property Management experience
  • Proficient keyboard skills for data input
  • Intermediate level knowledge of both Excel & Word
  • Experience using a computer based accounting package (Yardi preferred)
  • Excellent organizational, time management, customer service and communication skills
  • Excellent follow up skills with an ability deal with tact, diplomacy, and confidentiality
  • Positive and friendly attitude
  • Access to a car needed

How to Apply

Please email your cover letter and resume to:

 The Effort Trust Company welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidate taking part in all aspects of the selection process.

We welcome all applications, however, only those applicants selected for an interview will be contacted.