Careers

Job Description

Main Duties:

• Supervise The Accounts Payable and Payroll Department and staff
• Ensure that system policies and procedures adhere to company policies while functioning with accuracy and timeliness
• Ensure that the accounts payable obligations are met efficiently
• Participate in the oversight of all payment transactions such as EFT, wires, and paper cheques and ensure that proper accounting records are maintained
• Oversee the data entry, validation, and processing of several types of invoices and employee reimbursements. Seek clarification or explanations from invoice approvers when warranted
• Collaborating closely with The Residential Director of Finance, standardize processes to generate in-house efficiency
• Review vendor statements and facilitate the clearing of all past due invoices, as necessary
• Provide accurate and timely statistical reporting on the metrics related to employee processing as well as vendor payments processed
• Ensure the accuracy and timely coordination of bi-weekly payroll
• Oversee the processing of reports for compensation, taxes paid, garnishments, and deductions
• Quality assure the timely filing of all payroll-related returns and remittance of statutory payments, such as WSIB and EHT returns
• Ensure the accuracy of recording all expense information based on supporting documentation
• Ensure timely invoice batching and entry into the system daily
• Prepare and issue stop-payments as needed
• Obtain amendments to purchase orders when necessary
• Respond to inquiries from suppliers, consultants and clients regarding status payment or other relevant questions
• Prepare information as required for yearly audit and budget preparation

Other Duties:

In addition to providing supervision and mentorship to the team, the Residential Manager Accounts Payable and Payroll will be responsible for:

• Participating in special projects related to, but not limited to, the roll out of software upgrades and new software modules
• Bringing forward ideas for process improvements that will enhance the financial reporting package
• Participating in the development of a budget process and determine what role Accounts Payable can play
• Working closely with The Property Managers to ensure their needs are being met and bring ideas forward on how to improve the flow of information between the two teams
• Establishing lines of communication with other internal departments to resolve any payroll issues
• Providing coaching and mentoring to all team members to assist them in achieving their best
• Develop and implement standard operating procedures and process documentation and ensure compliance is consistent
• Develop and run employee engagement strategies to help build engagement and overall job satisfaction for the team
• Providing annual job performance evaluations and hold review meetings with all team members

Qualifications:

• A bachelor’s degree in business administration, accounting, finance, or related field preferred.
• CPA designation (or working towards).
• 3 to 5 years in Accounts Payable Administration role.
• 2 to 3 years experience managing an Accounts Payable Team.
• 2 to 3 years of Payroll oversight with working knowledge of all payroll regulations, WSIB, EHT, Government Remittances, and ROE’s.
• Experience with leadership roles and display problem-solving capabilities.
• Above average Excel skills with an ability to develop dashboard reporting for KPI’s related to the operations of the Accounts Payable department.
• Strong interpersonal and communication skills to interact with employees, supervisors, and customers.
• Strong analytical and time management skills.
• Well planned, organized with attention to detail.
• Residential property management and experience with Yardi considered an asset but not necessary.