50 King Street East

Residential Manager of Accounts Payable and Payroll

Job Type

Full time

Job Description

Main Duties:

  • Supervise The Accounts Payable and Payroll Department and staff
  • Ensure that system policies and procedures adhere to company policies while functioning with accuracy and timeliness
  • Ensure that the accounts payable obligations are met efficiently
  • Participate in the oversight of all payment transactions such as EFT, wires, and paper cheques and ensure that proper accounting records are maintained
  • Oversee the data entry, validation, and processing of several types of invoices and employee reimbursements. Seek clarification or explanations from invoice approvers when warranted
  • Collaborating closely with The Residential Director of Finance, standardize processes to generate in-house efficiency
  • Review vendor statements and facilitate the clearing of all past due invoices, as necessary
  • Provide accurate and timely statistical reporting on the metrics related to employee processing as well as vendor payments processed
  • Ensure the accuracy and timely coordination of bi-weekly payroll
  • Oversee the processing of reports for compensation, taxes paid, garnishments, and deductions
  • Quality assure the timely filing of all payroll-related returns and remittance of statutory payments, such as WSIB and EHT returns
  • Ensure the accuracy of recording all expense information based on supporting documentation
  • Ensure timely invoice batching and entry into the system daily
  • Prepare and issue stop-payments as needed
  • Obtain amendments to purchase orders when necessary
  • Respond to inquiries from suppliers, consultants and clients regarding status payment or other relevant questions
  • Prepare information as required for yearly audit and budget preparation

Other Duties:

In addition to providing supervision and mentorship to the team, the Residential Manager Accounts Payable and Payroll will be responsible for:

  • Participating in special projects related to, but not limited to, the roll out of software upgrades and new software modules
  • Bringing forward ideas for process improvements that will enhance the financial reporting package
  • Participating in the development of a budget process and determine what role Accounts Payable can play
  • Working closely with The Property Managers to ensure their needs are being met and bring ideas forward on how to improve the flow of information between the two teams
  • Establishing lines of communication with other internal departments to resolve any payroll issues
  • Providing coaching and mentoring to all team members to assist them in achieving their best
  • Develop and implement standard operating procedures and process documentation and ensure compliance is consistent
  • Develop and run employee engagement strategies to help build engagement and overall job satisfaction for the team
  • Providing annual job performance evaluations and hold review meetings with all team members


  • A bachelor’s degree in business administration, accounting, finance, or related field preferred.
  • CPA designation (or working towards).
  • 3 to 5 years in Accounts Payable Administration role.
  • 2 to 3 years experience managing an Accounts Payable Team.
  • 2 to 3 years of Payroll oversight with working knowledge of all payroll regulations, WSIB, EHT, Government Remittances, and ROE’s.
  • Experience with leadership roles and display problem-solving capabilities.
  • Above average Excel skills with an ability to develop dashboard reporting for KPI’s related to the operations of the Accounts Payable department.
  • Strong interpersonal and communication skills to interact with employees, supervisors, and customers.
  • Strong analytical and time management skills.
  • Well planned, organized with attention to detail.
  • Residential property management and experience with Yardi considered an asset but not necessary.

How to Apply

Please email your cover letter and resume to:

 The Effort Trust Company welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidate taking part in all aspects of the selection process.

We welcome all applications, however, only those applicants selected for an interview will be contacted.